An evaluation team will soon review 13 bids submitted during a Request For Proposals (RFP) process for the management, operation and maintenance of Louisville’s public golf courses, according to an update provided today to Louisville Metro Council President David James by Chief Financial Officer Daniel Frockt and Parks and Recreation Director Dana Kasler.
Mayor Greg Fischer announced earlier this year the city may be forced to make adjustments to the management, operation and maintenance of the 10 city golf courses as part of a series of cuts necessitated by the state of Kentucky’s pension crisis and a lack of new revenue sources.
On Sept. 13, 2019, the city issued a Request for Proposals (RFP), for management, operation, and maintenance of the courses.
The RFP process closed Oct. 22. The next step is for an evaluation team to review the proposals with a tentative completion date of Nov. 18, 2019. Following subsequent negotiations, the goal is to award a new contract(s) for operations by Dec. 31, 2019.
“We are taking great care to ensure a smooth process during this transition period,” Kasler said. “I am confident the review team will diligently explore the options found within these 13 proposals to help retain municipal golf in the city.”
Louisville Parks and Recreation golf courses are Metro-owned and currently managed independently by PGA professionals whose contracts are up at the end of 2019 – except for Quail Chase, where the contract expires December 31, 2024.
“This RFP process is designed to assist us in making the smartest and most fiscally responsible decisions for the taxpayers of this community,” Frockt said. “We also believe it will lead to more streamlined and improved golf course operations, which in this strained budget climate is critical.”
In the update to the Council president, Frockt and Kasler clarified that records related to the process will be kept confidential until a contract is awarded, under a process established per Kentucky state law to eliminate the potential of undue influence and impropriety on the evaluation team.
Also, no council members will serve on the evaluation upon the recommendation from the Jefferson County Attorney’s Office.
Frockt and Kasler also noted that Metro Government will continue to follow the union contract regarding Louisville Parks and Recreation golf course staff during this transition period. “Therefore,” they wrote, “no Metro Council member or body may bind Metro government into any manner of collective bargaining agreement, side letter revision, or memorandum of understanding (MOU).”
The letter also provided an update on course operations through the end of the year, when most lease agreements expire.
Because the PGA professionals at Shawnee, Crescent Hill and Charlie Vettiner have submitted their resignations, the letter said, Louisville Parks and Recreation, per ordinance, will staff those courses.
Beginning on January 1, 2020, course operations will fall under the new contracts awarded through the RFP process. Those courses not awarded a contract will be operated by Louisville Parks and Recreation.